HR Process Automation

HR Admin on Autopilot. Compliance Built In. Your Team Free to Do Real Work.

The average SME spends 15 hours a week on HR administration. Most of that time goes on tasks that a well-built automation handles in seconds.

What it is

Managing people is one of the most important things a business does. But the administrative side of HR — tracking hours, managing holidays, onboarding new staff, chasing contract renewals — is not management. It is paperwork. And in Spain and Ireland, getting that paperwork wrong carries regulatory consequences.

At DiscoveringIA, we automate the HR processes that eat time without requiring human judgement. New employees move through a digital onboarding flow, signing documents electronically and receiving everything they need before their first day. Time is tracked digitally and fed directly into payroll reporting. Holiday requests are submitted, approved, and logged without a single email. Contract expiry dates trigger reminders weeks in advance.

For Spanish businesses, digital time tracking is not optional — it has been a legal requirement under Royal Decree-Law 8/2019 since 2019, and enforcement is increasing. For Irish employers, the Working Time Act requires accurate records of hours worked. We build both into the system from the start, turning a compliance obligation into an automated background process.

HOW IT WORKS

  • Step 1 — Digital Onboarding. New hires receive a structured onboarding flow: documents to sign digitally, policies to acknowledge, access to request. Everything is logged automatically.

  • Step 2 — Time Tracking. Staff clock in and out digitally. The system compiles hours automatically and flags anomalies. Reports for payroll are generated at the end of each period without manual consolidation.

  • Step 3 — Holiday and Leave Management. Employees submit holiday requests through the system. Approvals are tracked, balances updated, and the team calendar reflects availability in real time.

  • Step 4 — Contract and Compliance Monitoring. Probation periods, contract renewals, and certification expiry dates trigger automatic reminders well in advance. Nothing important goes unnoticed.

WHAT IS INCLUDED

  • Digital time tracking compliant with Spanish RDL 8/2019 and Irish Working Time Act.

  • Full digital onboarding flow with electronic document signing.

  • Holiday, sick leave, and absence management.

  • Automatic contract expiry and renewal reminders.

  • Payroll-ready hours reports generated automatically each period.

WHO IT IS FOR

Any business with between 10 and 200 employees in Spain or Ireland. Particularly well suited to hospitality, retail, and construction businesses where staff scheduling and time tracking are already a significant management burden — and where regulatory compliance around working hours is a live concern.

RESULTS YOU CAN EXPECT

  • Time saved: 12–15 hours per week across HR and management.

  • Compliance: Full regulatory compliance in Spain and Ireland without manual effort.

  • Onboarding time: Reduced from days of back-and-forth to a streamlined digital flow.

  • Payroll errors: Significantly reduced with automated time data feeding directly into reports.

PRICING

  • Setup: From 2,100 EUR — system design, integration, compliance configuration, and training.

  • Monthly maintenance: From 500 EUR — monitoring, regulatory updates, and reporting.

  • Go live: Within 4–6 weeks.

    FREQUENTLY ASKED QUESTIONS

  • Does this replace my payroll provider?

No. The system generates payroll-ready reports — hours worked, absences, overtime — that feed directly into your existing payroll process or provider. It reduces the manual work of gathering that data, not the payroll process itself.

  • Is digital time tracking sufficient for Spanish labour law compliance?

Yes. Royal Decree-Law 8/2019 requires a reliable, accurate daily record of hours worked for every employee. Digital time tracking with a proper audit trail meets this requirement. We configure the system to produce the required records from day one.

  • What if an employee forgets to clock in or out?

The system flags missing clock-ins and clock-outs automatically, alerting the relevant manager. Manual corrections can be made with a full audit trail of who changed what and when.

  • Can remote or hybrid employees use this system?

Yes. Employees clock in and out from any device — phone, tablet, or computer. Location can be logged optionally if your business requires it.

READY TO START?

Book a free 30-minute call and we will show you exactly how this would work for your business — no pressure, just a clear picture of what is possible.

Book an appointment