Automated Invoicing & Collections

Send Invoices Automatically. Get Paid Faster. Stop Chasing.

Late payments are one of the biggest threats to SME cash flow. This system makes them the exception, not the rule.

What it is

For most service businesses, billing is one of the most time-consuming parts of running the operation — and one of the most awkward. Sending invoices manually after every job, following up when payment does not arrive, escalating overdue accounts — it all takes time your team does not have, and it strains client relationships in the process.

At DiscoveringIA, we automate the entire billing and collections cycle. The moment a service is completed or a milestone is reached, an invoice goes out automatically. If payment has not arrived by the due date, a politely-worded reminder follows — and then a second one, and a third — on a schedule you define. Your cash flow reporting updates in real time so you always know exactly where things stand.

In Spain, we integrate directly with the SII (Suministro Inmediato de Informacion) and VeriFactu systems — mandatory for Spanish businesses from 2025 — turning a compliance obligation into a fully automated process. In Ireland, we connect with Revenue's ROS system and handle VAT at 23% correctly from day one.

HOW IT WORKS

  • Step 1 — Trigger. A service is marked as complete, a contract milestone is reached, or a subscription renews. The invoice is generated and sent automatically — no manual step required.

  • Step 2 — Remind. If payment has not arrived by the due date, a friendly reminder goes out. Then a firmer one. Then a final notice. Each message is timed and worded appropriately for the stage.

  • Step 3 — Report. Your cash flow dashboard updates in real time. Overdue accounts are flagged automatically so your team knows exactly where to focus their attention.

  • Step 4 — Comply. In Spain, all invoices are submitted to SII/VeriFactu automatically. In Ireland, VAT reporting syncs with ROS. Compliance happens in the background without any additional work.

WHAT IS INCLUDED

  • Automatic invoice generation and delivery on service completion.

  • SII/VeriFactu integration for Spain — mandatory compliance handled automatically.

  • ROS-compatible invoicing for Ireland with correct VAT handling.

  • Multi-stage payment reminder sequences.

  • Overdue account alerts and real-time cash flow reporting.

WHO IT IS FOR

Accountancy firms, construction companies, consultancies, legal practices, and any business providing recurring or project-based services in Spain or Ireland. Particularly valuable for businesses losing hours every week to manual invoicing or struggling with SII/VeriFactu compliance requirements in Spain.

RESULTS YOU CAN EXPECT

  • Late payments reduced: 40–60% fewer overdue invoices within the first quarter.

  • Time saved: 4–7 hours per week on manual billing and chasing.

  • Cash flow visibility: Real-time reporting replaces end-of-month surprises.

  • Compliance: SII/VeriFactu and ROS obligations met automatically.

PRICING

  • Setup: From 1,300 EUR — integration, workflow build, and compliance configuration.

  • Monthly maintenance: From 350 EUR — monitoring, updates, and reporting.

  • Go live: Within 2–3 weeks.

FREQUENTLY ASKED QUESTIONS

  • Does this replace my accounting software?

No. It integrates with your existing accounting software — Xero, Sage, QuickBooks, Holded, and others. The automation layer sits on top of what you already have.

  • What is SII/VeriFactu and do I need to comply?

SII (Suministro Inmediato de Información) requires certain Spanish businesses to submit invoice data to the AEAT within four days of issue. VeriFactu extends this obligation more broadly from 2025. If you operate in Spain, we will confirm your compliance requirements during the initial consultation.

  • Can I customise the payment reminder wording?

Yes. We work with you to write reminder messages that match your brand voice — professional, firm, and appropriate for each stage of the collections cycle.

  • What if a client disputes an invoice?

The system flags disputed invoices for human review automatically. Dispute management stays with your team — the automation handles the routine cases.

READY TO START?

Book a free 30-minute call and we will show you exactly how this would work for your business — no pressure, just a clear picture of what is possible.

Book an appointment